Got raw footage you need to send to your editor, a collection of high-resolution photos for a client, or a batch of design files for a new campaign?
Then you need a quick and easy way to share your large files securely. Perhaps you’ve found services like WeTransfer — with its file size limitations, automatic deletion of files after a week, and unreliable uploads — frustrating, and are looking for something more robust that can send all your files quickly and securely, no matter the size or type.
If so, you might want to consider Playbook, a digital asset management (DAM) platform that allows you to store, organize, and share files of any size or format with unlimited collaborators.
This article will walk you through six ways Playbook can help you share your large files securely.
1. No file size limits: share without restrictions
One of the things Playbook users love most is the ability to upload and share files of any size, which allows them to work without the limitations imposed by other file-sharing services.
Illustrator and Playbook user Zoe Kleinman-Cardoso shares her experience: “I tend to manage big files like ESDs or large PNGs. With Playbook, I like that I can upload ESDs on the go, or sometimes large PSAs.”
This flexibility allows her to manage her projects efficiently without worrying about file size restrictions, which is a common pain point for creatives handling intricate or high-resolution designs.
Whether you're working with high-resolution video footage, RAW images, or large design files, Playbook lets you share these massive assets without compression or quality loss. This means your files remain in their original format, preserving every crucial detail for your project.
For instance, say you're a photographer needing to send a full photoshoot — hundreds of high-res images — to a client. Rather than breaking the files up into smaller chunks or risking quality loss through compression, you can upload the entire photoshoot to Playbook in one go and share it seamlessly with your client.
2. Visual file preview & direct sharing links
When you share large files with Playbook, recipients can view them directly in their browser without the need to download them, create a Playbook account, or install software.
This feature is particularly beneficial for creatives, as it allows stakeholders to preview files before deciding to download them — saving both time and bandwidth.
They also receive a direct sharing link that allows them to download files instantly. These links simplify the large file-sharing process by allowing you to share large files or entire boards with collaborators.
3. Board sharing: keep projects organized
One of the easiest ways to share large files easily and securely is with Playbook’s boards. Instead of sending files piecemeal, you can give collaborators access to all relevant assets in one organized space by sharing entire project boards with collaborators — no matter how large the files.
Let’s say you're working on a video project for a client. You can create a board that includes multiple video files, scripts, and reference images. With Playbook’s board sharing, you can invite collaborators directly to this specific board, where they can see the project’s entire structure at a glance.
Collaborators invited to the board have limited workspace permissions — you can choose between view-only access or full editing rights. This flexibility is perfect for working with clients, external partners, or third-party agencies who need access to project materials but shouldn't have full control over your workspace.
For example, you might give your client view-only access to review deliverables while granting your team full edit permissions to make updates.
By maintaining a clear and organized project structure, Playbook's board sharing feature makes it easier to manage complex projects with multiple stakeholders, ensuring smooth collaboration and reducing the risk of miscommunication.
Create your first Playbook board.
4. Publish: present large files beautifully
Playbook’s popular Publish feature allows you to create stunning, professional galleries or portfolios with just a few clicks. By making it easy to present large files professionally, we’ve turned large file sharing into a memorable client experience, helping you make an impression with every project handoff.
Whether you’re sharing final deliverables or showcasing your latest work, Publish helps you make a lasting impression by displaying your files in a visually appealing format that’s perfect for creative professionals.
Imagine you’ve just completed a design project for a client and want to present it in the most polished way possible. With the Publish feature, you can create a gallery that highlights your work with a professional cover while allowing clients to navigate through the files easily — all within a beautifully designed template.
Use case 1: Client portfolio presentations
For freelancers or agencies, Playbook’s Publish feature is ideal for creating a portfolio to send to potential clients. Instead of sending individual files, you can curate your best work into an impressive gallery, offering clients a clear and cohesive look at your capabilities.
Use case 2: Delivering project files in style
If you’re working on a video or design project, Playbook allows you to present the final assets in a polished gallery. Not only does this improve how clients receive the files, but it also encourages smoother collaboration, as clients can leave feedback and comments directly within the gallery.
This end-to-end collaboration helps build stronger relationships, showing clients that their input is valued throughout the project.
5. Unlimited collaborators & links
With Playbook, you can have unlimited collaborators and create unlimited sharing links, even on lower-tier plans like the Free and Pro versions. This means that whether you’re working with a small in-house team, external clients, or large-scale agencies, you have free large file sharing and never have to worry about hitting collaboration limits or paying extra to involve more people in your project.
Imagine you’re leading a design project with a large team and need to share assets with external vendors, clients, and stakeholders. With Playbook, you can generate as many links as needed, giving everyone secure access to the files, without concerns about additional costs.
Playbook’s unlimited link creation allows you to send different versions of the same project to multiple recipients, all while maintaining control over who has access to what.
This makes it easy to manage complex projects with multiple stakeholders while ensuring everyone stays on the same page. By removing barriers to collaboration, Playbook makes it easier to scale your projects, regardless of the size of your team or client base.
Start sharing large files securely with Playbook.
6. Advanced security features: protect your work
When it comes to sharing large files online, security is just as important as ease of use, and 65% of Playbook users say security features are a must-have, according to our “State of Creative Digital Asset Management” report.
Playbook offers a suite of advanced security features that ensures your work is shared securely and protected from unauthorized access or misuse. These include watermarking, expiration links, two-factor authentication (2FA), and SAML SSO, giving you full control over how your files are accessed and used.
- Watermarking: Available even on the Free plan, watermarking allows you to protect your files by adding a visual watermark that discourages unauthorized distribution.
- Expiration links: On the Pro and Team plans, Playbook lets you create shareable links with expiration dates, adding an extra layer of security. Once the link expires, access to the files is revoked, reducing the risk of unwanted downloads after the intended sharing period.
- Two-factor authentication (2FA): For added security, Playbook’s Pro and Team plans offer 2FA, which requires a secondary authentication method when accessing files. This significantly reduces the risk of unauthorized access, as even if someone obtains login credentials, they won’t be able to access your files without the second form of authentication.
- SAML Single Sign-On (SSO): Available on the Team plan, SAML SSO provides enterprise-grade security by allowing users to log in through a single, centralized authentication system. This not only simplifies the login process for larger teams but also enhances security by ensuring that all users are authenticated through a trusted source.
By offering these advanced security features, Playbook ensures that your work is always protected, giving you peace of mind when sharing large files with clients, collaborators, or external agencies.
Share large files securely with Playbook
Playbook doesn’t just let you share large files easily and securely — it also offers a powerful suite of features that can help you organize and store your large files more efficiently.
With unlimited links and collaborators, done-for-you templates and galleries, and robust security features, you’ll never struggle to share your large files again.
Join the Playbook community to start sending large files right away!